The phrase “just to clarify” is commonly used to ensure both parties understand a discussion. However, repeatedly using the same phrase can become repetitive and might not suit every context.
In this article, we explore ten alternative expressions that maintain the clarity and professionalism needed in workplace communications.
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Is It Polite to Say “Just to Clarify”?
“Just to clarify” is considered both professional and polite. This phrase can be used to ensure there is a common understanding or correct any misunderstanding without coming off as confrontational or abrupt. It strikes a balance between formality and accessibility, making it suitable for most email communications.
Typically, “just to clarify” is suitable when you’re addressing colleagues, supervisors, clients, or anyone where clear communication is vital. It is mostly used in emails or written communication, where tone and intent can often be misinterpreted without the use of clear language.
Here’s an example:
Dear Ms. Carter,Thank you for your detailed proposal. Just to clarify, will the delivery of materials start in June or July? We want to ensure our timeline aligns with yours.
Looking forward to your confirmation.
Best regards,
Alice Green
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Pros:
- Enhances understanding and prevents miscommunication.
- Maintains a respectful tone while addressing a point of confusion.
- Helps facilitate precise communication in a professional setting.
Cons:
- Can be seen as overly cautious if used too frequently.
- May suggest doubt about the recipient’s clarity or communication skills.
While “just to clarify” is a clear and effective phrase, one might consider using alternatives to avoid repetition or to tailor their language more closely to the context of the conversation.
10 Other Ways to Say “Just to Clarify” in an Email
Here are the ten most common alternatives to “just to clarify” that you can use in a professional email:
- To ensure understanding
- For clarity
- Could you confirm
- To double-check
- I want to verify
- To confirm
- Just checking
- Could you clarify
- I’d like to confirm
- To make sure we’re on the same page
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1. To ensure understanding
This phrase is close to “just to clarify” but leans more towards being professional and ensuring that all parties have understood the message accurately. We recommend using it in scenarios where preciseness is critical to avoid any potential misunderstandings.
Email example:
Dear Thomas,We're reviewing the final draft you sent over. To ensure understanding, could you list the current stakeholders involved in this phase?
Kind regards,
Emily
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2. For clarity
“For clarity” operates like a professional and direct synonym for “just to clarify.” It works exceptionally well in emails aiming to straighten out finer details. This phrase is polite yet straightforward, making it ideal for communications within the workplace.
Email sample:
Hello Susan,I noted your points on the projected sales increase. For clarity, can you specify if this forecast pertains to Q2 or the entire fiscal year?
Best,
Mark
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3. Could you confirm
This alternative introduces a question directly, making it slightly less formal but still very professional. It is best used when you are almost certain about a piece of information but want to eliminate any possibility of error. This phrase suits messages where confirmation is sought without assuming the other party’s response.
Example:
Dear Lillian,Following our conversation, could you confirm the budget has been approved by the finance department?
Thanks,
Roger
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4. To double-check
“To double-check” is an informal yet utterly professional phrase suitable for ensuring accuracy without appearing too authoritative. It’s optimal for use among colleagues or in a less rigid corporate structure. Applying this alternative shows diligence in communication.
Email example:
Hi Kyle,Before we proceed, I just want to double-check that we are using the revised logo in our presentation tomorrow.
Cheers,
Tina
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5. I want to verify
The phrase “I want to verify” is a straightforward, professional method to address a need for confirmation. It is best used in situations requiring formal verification from another party, particularly when dealing with factual information or critical data.
Email sample:
Dear Jacob,Before our meeting next week, I want to verify that the third quarter results will be ready for review.
Regards,
Laura
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6. To confirm
“To confirm” is a concise and neutral synonym, suitable for professional contexts. This choice is extremely polite and efficient, especially in emails intended to confirm information that has previously been discussed or tentatively agreed upon.
Here’s an example:
Dear Madeline,To confirm, our next appointment is scheduled for Monday, May 15th at 10 AM, correct?
Best,
Oliver
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7. Just checking
Though slightly informal, “just checking” is very polite and effective in a relaxed professional setting. It’s a good alternative in creative industries or smaller companies, where communication tends to be more casual but still needs to remain professional.
Email example:
Hi Brenda,Just checking, did you send the invitations for the event next Thursday?
Thanks!
Greg
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8. Could you clarify
“Could you clarify” is another polite and professional alternative. It directly requests additional information which may not have been clear initially. This is particularly helpful in emails where you need further details or a deeper understanding of a point.
Example:
Dear Alex,Could you clarify the specifications you mentioned during our call? I want to ensure our team implements them correctly.
Thank you,
Hannah
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9. I’d like to confirm
With a slight emphasis on personal intent, “I’d like to confirm” remains highly professional and polite. It’s an excellent choice for formal communications, where personal confirmation is necessary for proceeding with plans or arrangements.
Example:
Dear Martin,Regarding our earlier discussion, I'd like to confirm the deadlines for the project deliverables.
Sincerely,
Nina
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10. To make sure we’re on the same page
This phrase ensures that everyone involved has the same understanding, showcasing it in a professional, yet informal manner. It is best used in collaborative settings or when summarizing discussions to ensure alignment.
Email sample:
Hello Team,As we move forward, to make sure we're on the same page, can everyone confirm they received the updated project timeline?
Regards,
Derek
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Final Thoughts
Choosing the right words in professional emails ensures effective communication and helps prevent misunderstandings. The alternatives to “just to clarify” provided in this article cater to various tones and formalities, suiting different workplace environments and scenarios.
